Rules of Procedure for Technical Assembly
Rules of Procedure for Technical Assembly
THE TELECOMMUNICATION TECHNOLOGY COMMITTEE
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(1) Establishment, amendment and abolition of Standards; (2) Approval of interpretation of Standards; (3) Determination of standardization subjects; (4) Establishment and disbandment of the Technical Committees and the Strategic Research and Planning Committees (hereinafter referred to collectively as the Technical Committees. etc."); and, (5) Any other matters which the Chairman of the Technical Assembly may deem necessary,
- Any request for the establishment, amendment or abolition of a Standard, or for any other matter shall be submitted to the Chairman of the Technical Assembly by its member in a written form describing the definite reason for and the details of such request.
- When receiving a request under the preceding Paragraph, the Chairman of the Technical Assembly shall, after coordinating it with the Coordination Committee, take necessary measures to deal with it.
- In addition to that held semi-annually as a regular session at a predetermined time, the Technical Assembly shall be held at any time as an extraordinary session in any of the following circumstances:
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(1) When one third or more of the members of the Technical Assembly or the Coordination Committee requests by specifying the matters for which the Technical Assembly is held; or, (2) When the Chairman of the Technical Assembly considers it necessary to hold the Technical Assembly as an extraordinary session.
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- The holding of the Technical Assembly shall be made either by meeting or by electronic ballot (defined as the method of passing a vote, not at a meeting convened, but by accessing the home page of the Telecommunication Technology Committee; the same shall apply hereinafter).
- The Chairman of the Technical Assembly shall decide the holding and the method of holding of the Technical Assembly.
- In the case of Subparagraph 1 of Paragraph 1 above, the Chairman of the Technical Assembly shall hold the Technical Assembly within four weeks from the date of request. This shall not apply, however, when any justifiable circumstances prevent the Technical Assembly being held.
- Except those provided for in each Subparagraph of the following Paragraph, resolutions at the Assembly shall be adopted by a majority of the effective votes of the members present, and in case of a tie, they shall be determined by the casting vote of the Chairman of the Assembly.
- The matters provided below shall be determined by two-thirds or more of the effective votes of the members present:
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(1) Establishment, amendment and abolition of Standards; and, (2) Approval of interpretation of Standards.
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- The position on voting shall be any of the following:
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(1) Approval; (2) Disapproval; or. (3) Abstention
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- In the case of disapproval, its reason or a draft definite counterproposal shall be specified.
- The provisions of the preceding Paragraph notwithstanding, absence of any reason for disapproval or a draft definite counterproposal shall be deemed abstention.
- For the purpose of the provisions of the preceding Article, abstention shall not be deemed an effective vote.
- Any member of the Technical Assembly who is unable to attend the Assembly for any unavoidable reason may, with respect to matters notified in advance, vote in writing or by appointing any other member present at the Assembly as its proxy who votes on its behalf.
- In the case of the preceding Paragraph, a member who votes in writing or through a proxy shall be deemed to be present at the Assembly.
- When an Assembly is held, the minutes including each following matter shall be prepared:
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(1) Date, time and place of the Assembly; (2) The present number of the members; (3) The number or names of the members who attended the Assembly (including those who vote in writing or through a proxy); (4) Matters resolved; (5) Progress of the proceedings; and, (6) Matters relating to the minutes signers.
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- The minutes shall include signatures of two or more minutes signers elected at the Assembly from among the Chairman and members present at such Assembly.
- Members may request, at any time during the period of ballot, the electronic ballot administrators as set forth in the following Article that their ballot made during the said period be corrected.
- Any request under the preceding Paragraph shall be made in writing.
- When an electronic ballot is executed, the Chairman of the Technical Assembly shall appoint two or more electronic ballot administrators from among the members of the Technical Assembly.
- The electronic ballot administrators shall conduct the affairs for electronic ballot.
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(1) The period of ballot; (2) The present number of members; (3) The number of members who cast their ballots; (4) The numbers of effective ballots, consenting ballots, dissenting ballots, abstentions and the results of ballot for each agenda item; (5) The names of the members who cast their ballots and the particulars thereof for each agenda item; and, (6) Any reason for judging that a particular ballot is invalid and other special matters relating to the electronic ballot.
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(1) Matters listed in Subparagraphs 1 through 4 of the preceding Article; (2) Summary of matters resolved; and, (3) Names and positions of the electronic ballot administrators.
- Members of the Technical Committees, etc., shall be as stipulated in Paragraph 4 of Article 8 of the Rules; provided, however, that "persons who are appointed by the Chairman of the Technical Assembly from among members of the Working Groups" shall be, for the time being, the Chairmen and Vice Chairmen of the Working Groups.
- The fixed number of members of the Technical Committees, etc., shall be 20 at maximum.
- The term of office of members of the Technical Committees, etc., shall be two years without precluding reappointment.
- Members of the Technical Committees, etc., shall make efforts to directly and substantially contribute to the activities of the Technical Committees, etc., to which they belong.
- The Technical Committees, etc., shall:
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(1) Select the points of study with respect to the standardization subjects; (2) Establish and disband the Working Groups; (3) Examine and coordinate the draft Standards developed by the Working Groups; (4) Provide prior information and explanation of the draft Standards, etc., mentioned in the preceding Subparagraph to the members of the Technical Assembly, etc.; (5) Communicate and coordinate with the Technical Assembly as well as with the Coordination Committee; and, (6) Deal with, in addition to the matters stipulated in the preceding Subparagraphs, any other matter which the Chairman of the Technical Committee may deem necessary.
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- In addition to those stipulated in the preceding Paragraph, the Strategic Research and Planning Committee shall conduct the following matters:
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(1) Working out, and research and study of project plans as to the matters common to the overall standardization activities and each Technical Committee; and, (2) Matters incidental to the preceding Subparagraph.
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- Each Technical Committee shall have one Chairman and two or less Vice Chairmen.
- The Chairman and the Vice Chairman of the Technical Committee shall be nominated by the Chairman of the Technical Assembly from among the members of the relevant Technical Committee, with the approval of the President.
- The Chairman and the Vice Chairman of the Technical Assembly cannot be the Chairman or Vice Chairman of the Technical Committees.
- The Chairman shall direct the activities of the Technical Committee.
- The Vice Chairmen shall assist the Chairman and carry out duties of the Chairman in case of its inability or vacancy.
- The term of office of the Chairman and the Vice Chairmen shall be two years without precluding renomination; provided, however, that as a general rule, it cannot continue in office for three consecutive terms.
- In the case of either resignation or termination of term of office, the Chairman and the Vice Chairman shall remain in office as such until its successor takes office.
- The Strategic Research and Planning Committee shall have one Chairman and two or less Vice Chairmen.
- The provisions of the preceding Article shall apply mutatis mutandis to the nomination, duties, term of office, etc., of the Chairman and the Vice Chairmen of the Strategic Research and Planning Committee.
- Members of the Working Groups shall be as stipulated in Paragraph 6 of Article 8 of the Rules.
- The term of office of members of the Working Groups shall be two years without precluding reappointment.
- Each Working Group shall have one Chairman and two or less Vice Chairmen.
- The Chairman and the Vice Chairmen of the Working Group shall be nominated by the Chairman of the Technical Committee or the Chairman of the Strategic Research and Planning Committee with the approval of the Chairman of the Technical Assembly.
- The term of office of the Chairman and Vice Chairmen of the Working Group shall be two years without precluding renomination.
- The Chairman of the Working Group may, if deemed necessary, nominate special Working Group members from among full members (if the full member is a corporation or any other organization, a person who was nominated by such corporation or organization) with the approval of the Chairman of the Technical Committee or the Chairman of the Strategic Research and Planning Committee and have them participate in the activities of such Working Group.
- In the case of either resignation or termination of term of office, the Chairman and the Vice Chairman shall remain in office until its successor is nominated.
- The fixed number of members of the Working Groups shall in principle 30 at maximum.
- Members of the Working Groups shall make efforts to directly and substantially contribute to the activities of the Working Group to which they belong.
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(1) The Chairman of the Technical Assembly; (2) The Vice Chairmen of the Technical Assembly; (3) The Chairman and the Vice Chairmen of the Technical Committees; (4) The Chairman and the Vice Chairmen of the Strategic Research and Planning Committee; and, (5) Any other person or persons whose participation was permitted by the Chairman of the Technical Assembly with the approval of the President.
- The Coordination Committee shall:
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(1) Prepare a plan to hold the Technical Assembly; (2) Coordinate requests submitted pursuant to the provisions of Article 3 and the standardization subjects; and. (3) Deal with other coordination required for the management of the Technical Assembly.
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- If necessary for the management of the Technical Assembly, a special committee may be established under the Coordination Committee.
- These Rules of Procedure shall take effect on February 12, 1986.
- For the time being, the Chairman of the Technical Assembly (hereinafter referred to as the "Chairman") shall appoint members of the Technical Committees, etc., as referred to in Article 8, Paragraph 4 of the Rules with the approval of the President, taking account of a balance of categories as mentioned in each Subparagraph of Paragraph 6 of the Supplementary Provisions of the Rules as well as each member's contribution to the activities of the Technical Assembly.
- For the time being, the Chairmen of the Technical Committees and the Chairman of the Strategic Research and Planning Committee shall appoint members of the Working Groups as referred to in Article 8, Paragraph 6 of the Rules with the approval of the Chairman of the Technical Assembly, taking account of a balance of categories as mentioned in each Subparagraph of Paragraph 6 of the Supplementary Provisions of the Rules as well as each member's contribution to the activities of the Technical Assembly.
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